The administrative records of Norfolk State Prison Colony, the bulk of which were created while Gill served as superintendent (1927-1934), consist of division and committee memos and meeting minutes; annual reports authored by Gill, as well as the Massachusetts Commissioner of Correction and prison divisional heads; research reports and procedures; overviews and outlines of prison departments and committees; financial statements; and correspondence... and notes. Norfolk, under Gill’s administration, was divided into a number of divisions and committees that governed daily management of the prison. The best-represented of these are the divisions and committees of case work, industry, and research. In 1933, overviews of prison committees were produced detailing the function of each committee.

Also included in this subseries is a copy of the Norfolk Prison Colony diary, entitled "Record of Happenings at State Prison Colony at Norfolk." The diary consists of semiregular entries chronicling the work of the Norfolk staff and life at the Prison Colony. Gill maintained an active interest in the administration of the State Prison Colony throughout his career, though he was no longer professionally connected to it after 1934. Materials on Norfolk's administration and the Norfolk Fellowship Foundation, an organization devoted to programs for prisoners and former prisoners, created after Gill's dismissal have been included in this series. Oversize materials are stored separately in box 5.